Indian Journal of Public Administration

Manuscript Submission Guidelines: Indian Journal of Public Administration

This Journal is a member of the Committee on Publication Ethics and strictly adheres to the guidelines set forth by COPE

Manuscripts should be submitted in soft copy (MS Word) as an attachment to chukkathmeghna@gmail.com

Only manuscripts of sufficient quality that meet the aims and scope of Indian Journal of Public Administration will be reviewed.

There are no fees payable to submit or publish in this journal.

As part of the submission process you will be required to warrant that you are submitting your original work that you have the rights in the work, that you are submitting the work for first publication in the Journal and that it is not being considered for publication elsewhere and has not already been published elsewhere, and that you have obtained and can supply all necessary permissions for the reproduction of any copyright works not owned by you.

1. What do we publish?

1.1 Aims & scope
1.2 Article types
1.3 Writing your paper

2. Editorial policies

2.1 Peer review policy
2.2 Authorship
2.3 Acknowledgements
2.4 Funding
2.5 Declaration of conflicting interests

3. Publishing policies

3.1 Publication ethics
3.2 Contributor’s publishing agreement
3.3 Open access and author archiving

4. Preparing your manuscript

4.1 Formatting
4.2 Artwork, figures and other graphics
4.3 Supplementary material
4.4 Reference style
4.5 Book review
4.6 English language editing services

5. Submitting your manuscript

5.1 Information required for completing your submission
5.2 Permissions

6. On acceptance and publication

6.1 SAGE production
6.2 Online first publication
6.3 Access to your published article
6.4 Promoting your article

7. Further information

1. What do we publish?

1.1 Aims & scope
Before submitting your manuscript to Indian Journal of Public Administration, please ensure you have read the ‘Aims & Scope’ of the journal

1.2 Article types
There could be three to five sections in the journal, though two sections remain unchanged.

• Unchanged Sections
  • Research Articles: only the research articles are refereed.
  • Book Reviews: vary from number to number invariably guided by limits to the size of the manuscript
• Changed Sections
  • Communication/Discussion
  • Note
  • Review Article

Full-fledged papers may be of 5,000 to 8,000 words. Brief write-ups of 1,000 to 2,500 words may also be sent; these will be considered for inclusion in other sections.

1.3 Writing your paper
The SAGE Author Gateway has some general advice and on how to get published, plus links to further resources.

1.3.1 Make your article discoverable
When writing up your paper, think about how you can make it discoverable. The title, keywords and abstract are key to ensuring readers find your article through search engines such as Google. For information and guidance on how best to title your article, write your abstract and select your keywords, have a look at this page on the Gateway: How to Help Readers Find Your Article Online

1.3.2 Language requirements
The manuscript should be structured as follows:

• Cover page, showing title of the paper, name of author, author’s affiliation and institutional address with pin code, email id and a 100–150 word abstract. In case there are two or more authors, then corresponding author’s name and address details must be clearly specified on the first page itself.
• The contributors should provide 4–5 keywords for online searchability.
• Text should start on a new page, and must not contain the names of authors.
• References should come at the end of the manuscript. Important note: There is no limit on the number of references allowed.

Please Note: For each text citation there must be a corresponding citation in the reference list and for each reference list citation there must be a corresponding text citation.

• Tables and figures should be provided in editable format and should be referred to in the text by number separately (e.g., Table 1) not by placement (e.g., see Table below).

Please Note: All figures and tables should be cited in the text and should have the source (a specific URL, a reference or, if it is author’s own work, ‘The Author’) mentioned irrespective of whether or not they require permissions.

• Figures, including maps, graphs and drawings, should not be larger than page size. They should be numbered and arranged as per their references in the text. All photographs and scanned images should have a resolution of minimum 300 dpi and 1,500 pixels and their format should be TIFF or JPEG. Permissions to reprint should be obtained for copyright protected photographs/images.
• Mathematical formulae, methodological details, etc. should be given separately as an appendix, unless their mention in the main body of the text becomes essential.
• The language and spellings used should be British (UK), with ‘s’ variant, for example, globalisation instead of globalization, labour instead of labor. For non-English and uncommon words and phrases, use italics throughout the text. Meaning of non-English words should be given in parenthesis just after the word when it is used for the first time.
• Articles should use non-sexist and non-racist language.
• Spell out numbers from one to ninety-nine, 100 and above to remain in figures. However, for exact measurement (e.g., China’s GDP growth rate 9.8 per cent) use numbers. Very large round numbers, especially sums of money, may be expressed by a mixture of numerals and spelled-out numbers (India’s population 1.2 billion).
• Single quotes should be used throughout. Double quote marks are to be used within single quotes. Spellings of words in quotations should not be changed. Quotations of 45 words or more should be separated from the text.
• Notes should be numbered serially and presented at the end of the article. Notes must contain more than a mere reference.
• Use ‘per cent’ instead of % in the text. In tables, graphs, etc., % can be used. Use ‘20th century’, ‘the 1990s’.
• Number ranges should not be truncated, for example, 2017–2018.
• The initials must be separated by dots and should be closed up.
• ‘ibid.’ (italic and with a lowercase ‘i’) must be used in the main text.
• Abbreviations are spelled out at first occurrence. Very common ones (US, GDP, BBC) need not be spelled out.
• The journal does not encourage frequent use of capital letters. They should be used selectively and consistently. Proper names such as names of ethnic, religious and national groups are capitalised (the Muslims, the Gurkhas and the Germans). The terms dalits and adivasis, as exceptions, must be set in lowercase. All caste, tribe and community names (the Santhals, the Jatavs) are to be capitalised but generic terms (the kayasths) should to be set in lowercase. Civil, military, religious, and professional titles (the President), institutions (the Parliament, the United Nations) and names of organisations (the Labour Party and the Students Federation of India) are to be capitalised. The names of political tendencies (the marxists, the socialists) should remain in lowercase.

2. Editorial policies
 
2.1 Peer review policy
Indian Journal of Public Administration adheres to single blind peer review process in which the reviewer’s name is routinely withheld from the author unless the reviewer requests a preference for their identity to be revealed.

2.2 Authorship
All parties who have made a substantive contribution to the article should be listed as authors. Principal authorship, authorship order, and other publication credits should be based on the relative scientific or professional contributions of the individuals involved, regardless of their status. A student is usually listed as principal author on any multiple-authored publication that substantially derives from the student’s dissertation or thesis.

2.3 Acknowledgements
All contributors who do not meet the criteria for authorship should be listed in an Acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, or a department chair who provided only general support.
Any acknowledgements should appear first at the end of your article prior to your Funding, Declaration of Conflicting Interests (if applicable), any Notes and your References.
Any personal acknowledgements must be supplied separate to the main text, thereby facilitating anonymous peer review.

2.4 Funding
Indian Journal of Public Administration requires all authors to acknowledge their funding in a consistent fashion under a separate heading.  Please visit the Funding Acknowledgements page on the SAGE Journal Author Gateway to confirm the format of the acknowledgment text in the event of funding, or state: ‘This research received no specific grant from any funding agency in the public, commercial, or not-for-profit sectors.’

2.5 Declaration of conflicting interests
Indian Journal of Public Administration encourages authors to include a declaration of any conflicting interests and recommends you review the good practice guidelines on the SAGE Journal Author Gateway

3. Publishing policies

3.1 Publication ethics
SAGE is committed to upholding the integrity of the academic record. We encourage authors to refer to the Committee on Publication Ethics’ International Standards for Authors and view the Publication Ethics page on the SAGE Author Gateway

3.1.1 Plagiarism
Indian Journal of Public Administration and SAGE take issues of copyright infringement, plagiarism or other breaches of best practice in publication very seriously. We seek to protect the rights of our authors and we always investigate claims of plagiarism or misuse of published articles. Equally, we seek to protect the reputation of the journal against malpractice. Submitted articles may be checked with duplication-checking software. Where an article, for example, is found to have plagiarised other work or included third-party copyright material without permission or with insufficient acknowledgement, or where the authorship of the article is contested, we reserve the right to take action including, but not limited to: publishing an erratum or corrigendum (correction); retracting the article; taking up the matter with the head of department or dean of the author's institution and/or relevant academic bodies or societies; or taking appropriate legal action.

3.1.2 Prior publication
If material has been previously published it is not generally acceptable for publication in a SAGE journal. However, there are certain circumstances where previously published material can be considered for publication. Please refer to the guidance on the SAGE Author Gateway or if in doubt, contact the Editor at the address given below.

3.2 Contributor’s publishing agreement
Before publication, SAGE requires the author as the rights holder to sign a Journal Contributor’s Publishing Agreement. SAGE’s Journal Contributor’s Publishing Agreement is an exclusive licence agreement which means that the author retains copyright in the work but grants SAGE the sole and exclusive right and licence to publish for the full legal term of copyright. Exceptions may exist where an assignment of copyright is required or preferred by a proprietor other than SAGE. In this case, copyright in the work will be assigned from the author to the society. For more information, please visit the SAGE Author Gateway.

3.3 Open access and author archiving
Indian Journal of Public Administration offers optional open access publishing via the SAGE Choice programme. For more information, please visit the SAGE Choice website. For information on funding body compliance, and depositing your article in repositories, please visit SAGE Publishing Policies on our Journal Author Gateway.

4. Preparing your manuscript for submission

4.1 Formatting
The preferred format for your manuscript is Word. LaTeX files are also accepted. Word and LaTex templates are available on the Manuscript Submission Guidelines page of our Author Gateway.

4.2 Artwork, figures and other graphics
For guidance on the preparation of illustrations, pictures and graphs in electronic format, please visit SAGE’s Manuscript Submission Guidelines
Figures supplied in colour will appear in colour online regardless of whether or not these illustrations are reproduced in colour in the printed version. For specifically requested colour reproduction in print, you will receive information regarding the costs from SAGE after receipt of your accepted article.

4.3 Supplementary material
This journal is able to host additional materials online (e.g., data sets, podcasts, videos, images, etc.) alongside the full-text of the article. For more information, please refer to our guidelines on submitting supplementary files

4.4 Reference style
Indian Journal of Public Administration adheres to the APA reference style. View the APA guidelines to ensure your manuscript conforms to this reference style.

• References: A consolidated listing of all books, articles, essays, theses and documents referred to (including any referred to in the tables, graphs and maps) should be provided at the end of the article.
   
• Arrangement of references: Reference list entries should be alphabetized by the last name of the first author of each work. In each reference, authors’ names are inverted (last name first) for all authors (first, second or subsequent ones); give the last name and initials for all authors of a particular work unless the work has more than six authors. If the work has more than six authors, list the first six authors and then use et al. after the sixth author’s name.
   
• Chronological listing: If more than one work by the same author(s) is cited, they should be listed in order by the year of publication, starting with the earliest.
   
• Sentence case: In references, sentence case (only the first word and any proper noun are capitalized— for example, ‘The software industry in India’) is to be followed for the titles of papers, books, articles, etc.
   
• Title case: In references, Journal titles are put in title case (first letter of all words except articles and conjunctions are capitalized—e.g., Journal of Business Ethics).
   
• Italicize: Book and Journal titles are to be italicized.

In-text citations:

• One work by one author: (Kessler, 2003, p. 50) or ‘Kessler (2003) found that among the epidemiological samples..’.
   
• One work by two authors: (Joreskog & Sorborn, 2007, pp. 50–66) or Joreskog and Sorborn (2007) found that..
   
• One work by three or more authors: (Basu, Banerji, & Chatterjee, 2007) [first instance]; Basu et al. (2007) [Second instance onwards]. 
   
• Groups or organizations or universities: (University of Pittsburgh, 2007) or University of Pittsburgh (2007).
   
• Authors with same surname and different or similar year of publication: Include the initials in all the in-text citations even if the year of publication differs, for example (I. Light, 2006; M. A. Light, 2008).
   
• Works with no identified author or anonymous author: Cite the first few words of the reference entry (title) and then the year, for example (‘Study finds’, 2007); (Anonymous, 1998).

If abbreviations are provided, then the style to be followed is: (National Institute of Mental Health [NIMH], 2003) in the first citation and (NIMH, 2003) in subsequent citations.

• Two or more works by same author: (Gogel, 1990, 2006, in press)
   
• Two or more works with different authors: (Gogel, 1996; Miller, 1999)
   
• Secondary sources: Allport's diary (as cited in Nicholson, 2003).
   
• Films: (Name of the Director, Year of release)

• Mere URLs can be provided as notes before the references.

Reference Examples:

• Books:
  Patnaik, U. (2007). The republic of hunger. New Delhi: Three Essays Collective.
   
• Edited Books:
  Amanor, K. S., & Moyo, S. (Eds.). (2008). Land and sustainable development in Africa. London/New York, NY: Zed Books.
   
• Translated books:
  Amin, S. (1976). Unequal development (trans. B. Pearce). London and New York, NY: Monthly Review Press.
   
• Book chapters:
  Chachra, S. (2011). The national question in India. In S. Moyo and P. Yeros (Eds.), Reclaiming the nation (pp. 67–78). London: Pluto Press.
   
• Journal articles:
  Foster, J. B. (2010). The financialization of accumulation. Monthly Review, 62(5), 1−17.
   
• Newsletter article, no author:
  Six sites meet for comprehensive anti-gang initiative conference. (2006, November/December). OOJDP News @ a Glance. Retrieved from http://www.ncrjs.gov/html

[Please do not place a period at the end of an online reference.]

• Newspaper article:
  Schwartz, J. (1993, September 30). Obesity affects economic, social status. The Washington Post, pp. A1, A4.

[Please provide a URL if the page numbers of the article are not available.]

• In-press article:
  Briscoe, R. (in press). Egocentric spatial representation in action and perception. Philosophy and Phenomenological Research. Retrieved from http://cogprints.org/5780/1/ECSRAP.F07.pdf

• Non-English reference book, title translated into English: 
  Real Academia Espanola. (2001). Diccionario de la lengua espanola [Dictionary of the Spanish Language] (22nd ed.). Madrid, Spain: Author. 
   
• Special issue or section in a journal: 
  Haney, C., & Wiener, R. L. (Eds.). (2004). Capital punishment in the United States [Special Issue]. Psychology, Public Policy, and Law, 10(4), 1−17.

• Online article:
  Robert, R. (2018). Egocentric spatial representation in action and perception. Retrieved from http://cogprints.org/5780/1/ECSRAP.F07.pdf

4.5 Book Reviews

• The title of these must contain the name of the author and the book being reviewed, the place of publication and the publisher details (name and location), year of publication, number of pages, price and binding (hardbound/paperback) set as follows:

Mark David Chong and Abraham P. Francis (Eds.), Demystifying Criminal Justice Social Work in India. New Delhi: SAGE Publications, 2017, xlix + 297 pp., Rs. 950 (hardback). ISBN: 978-93-860-6247-5.

• Reviewer’s name must be provided at the end of the book review along with the e-mail address and the affiliation.

4.6 English language editing services
Authors seeking assistance with English language editing, translation, or figure and manuscript formatting to fit the journal’s specifications should consider using SAGE Language Services. Visit SAGE Language Services on our Journal Author Gateway for further information.

5. Submitting your manuscript
Manuscripts for Indian Journal of Public Administration should be submitted in soft copy (MS Word) as an attachment to chukkathmeghna@gmail.com

5.1 Information required for completing your submission
You will be asked to provide contact details and academic affiliations for all co-authors via the submission system and identify who is to be the corresponding author. These details must match what appears on your manuscript. At this stage please ensure you have included all the required statements and declarations and uploaded any additional supplementary files (including reporting guidelines where relevant).

5.2 Permissions
Please also ensure that you have obtained any necessary permission from copyright holders for reproducing any illustrations, tables, figures or lengthy quotations previously published elsewhere. For further information including guidance on fair dealing for criticism and review, please see the Copyright and Permissions page on the SAGE Author Gateway

6. On acceptance and publication           

6.1 SAGE Production
Your SAGE Production Editor will keep you informed as to your article’s progress throughout the production process. Proofs will be sent in PDF to the corresponding author and should be returned promptly.  Authors are reminded to check their proofs carefully to confirm that all author information, including names, affiliations, sequence and contact details are correct, and that Funding and Conflict of Interest statements, if any, are accurate. Please note that if there are any changes to the author list at this stage all authors will be required to complete and sign a form authorising the change.

6.2 Online First publication
Online First allows final articles (completed and approved articles awaiting assignment to a future issue) to be published online prior to their inclusion in a journal issue, which significantly reduces the lead time between submission and publication. Visit the SAGE Journals help page for more details, including how to cite Online First articles.

6.3 Access to your published article
SAGE provides authors with online access to their final article.

6.4 Promoting your article
Publication is not the end of the process! You can help disseminate your paper and ensure it is as widely read and cited as possible. The SAGE Author Gateway has numerous resources to help you promote your work. Visit the Promote Your Article page on the Gateway for tips and advice. In addition, SAGE is partnered with Kudos, a free service that allows authors to explain, enrich, share, and measure the impact of their article. Find out how to maximise your article’s impact with Kudos. 

7. Further information
Any correspondence, queries or additional requests for information on the manuscript submission process should be sent to the Indian Journal of Public Administration editorial office at the following address:
E-mail: chukkathmeghna@gmail.com